TRANSCRIPT REQUEST:
*** Santa Ana College will be closed from 11/24/2022 to 11/27/2022 for the Thanksgiving Holiday break.
Mail out transcripts will be mailed out when we return on 11/28/2022.
Electronic order will still be processed as long as the order information (student ID# and name) is correct
and the orders do not have any attachments. ***
Need help with you electronic transcript order? The best first step is to go the the transcript order page, create a Parchment account or log into your account, then visit the Parchment Help Center, where you can find answers to frequently asked questions and articles to support your needs.
There are two types of transcripts: OFFICIAL and UNOFFICIAL. An unofficial copy can be obtained for currently enrolled students only through the Academic Profile section of Self Service. All requests sent from the Admissions Office are OFFICIAL transcripts. Once the envelope is opened, it is considered UNOFFICIAL
The first two official transcripts are free. There is a charge for each additional copy. To request your transcript(s), complete the Transcript Order Form and mail to the Admissions & Records office. Please note: "Free" transcripts are not available online, only by mailing the completed form.
Santa Ana College
ATT: Admissions & Records
1530 W. 17th Street
Santa Ana, CA 92706-3398
Admissions and Records does not hold transcripts for final grades. Transcripts are sent "AS IS" at the time of ordering. Please be sure to verify that all grades have been posted via
Self-Service before requesting transcripts.
Important Notice:
- If you place a PDF order along with a mailed copy in the same transaction, your order will be held until the hard copy transcript is processed.
- Attachments to online transcripts orders are subject to approval. If not approved, the attachment will be disregarded without notification. As attachments are being reviewed, transcript orders including attachments have a 24 hrs (excluding weekends and holidays) delay in processing.
- To order Continuing Education (GED) Transcripts please go to the SCE Transcript Order Website.
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IGETC Certification
If you have petitioned for an IGETC Certification, verify that it is listed on your unofficial transcript BEFORE placing the order. If you are not currently enrolled, check with adm_records@sac.edu whether your IGETC Certification is on file.
IGETC Supplemental can only be attached to a hard copy transcript and mailed out. To request your hard copy transcript, come in person during business hours or email in our fillable PDF form with a copy of your ID to: adm_records@sac.edu (payments required after your first two free copies).
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Submitting Transcripts from Other Institutions to SAC
Official Transcripts from other institutions can be submitted to SAC Admissions 3 different ways:
Electronically sent directly from your other institution to SAC Admissions, mailed into SAC Admissions sealed or hand deliver to SAC Admissions counter sealed. We do not accept forwarded electronic transcripts, the receipt must list Santa Ana College Attn: Admissions & Records.
If you have any questions on how to submit your official transcripts contact us at adm_records@sac.edu.
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Grading Options:
Pass No/Pass Information
Switching to this grading option allows you to complete courses and earn either a Pass or No Pass (P/NP) vs. a traditional letter grade (A, B, C, D, F). Earning a P/NP does not impact your GPA in any way, either positively or negatively. To earn a Pass (P), you must earn the equivalent of a C grade or higher based on the standards set in the syllabus the class. If you are planning to transfer to a university, there are several limitations (see below) to consider before choosing this option.**
Petition deadline
Limitations:
Courses in the student's major field MAY NOT be taken under the Pass/No Pass policy EXCEPT for:
Major courses for associate degrees for transfer,
Courses for which Pass/No Pass is the only grading option, and
Units earned through credit by examination or assessment
Units taken as P/NP from Spring 2020 to Fall 2021 are not limited by the per-semester maximum nor count toward the per-degree maximum included in the Catalog and AR4232.
Allow students to take major courses as P/NP from Spring 2020 to Fall 2021.
Before approving P/NP petitions, Counselors will advise students about varying policies regarding P/NP from UC and CSU system, scholarships, graduate schools, and for international students.
Pass/No Pass status cannot be changed back to a letter grade. Petition for Exception to Academic Regulation (A and G) will not be approved.
**If you are planning to transfer to a university, please note the following about the Pass/No Pass grading option:
Transfer institutions generally require letter grades (A, B, C, D, F) in Major and Prerequisite courses. They also have limitations on the number of units that can be taken with the P/NP option.
Major courses for Associate Degrees for Transfer (ADTs) may be completed with a Pass grade (when Pass is equal to a C or higher). However, if students are NOT transferring in a "SIMILAR" MAJOR to a CSU campus or private college/university then a letter grade may still be required.
For Associate Degrees, units earned at another regionally accredited college or university on a Pass/No Pass basis during Winter, Spring and Summer 2020 will be counted toward the (SAC) degree requirements and will not count toward the limit in the Catalog and the AR4232.
Pass/No Pass grades may not be accepted by graduate and professional programs.
A Pass may be calculated as a "C", and a No Pass may be interpreted as an "F" by some transfer or graduate institutions.
Many universities prefer that English composition and college level math requirements be taken on a graded basis. Students are encouraged to check with their transfer institution.
Each university/college has its own policy regarding courses taken Pass/No Pass. Therefore, it is important to verify the Pass/No Pass policy of your transfer institution. Information can be obtained through each college's admissions office or catalog.
To request a pass/no pass grading option, fill out and save
this form email it to
Adm_Records@sac.edu.
If you are not sure if you should select the Pass/No Pass grading option, ask a counselor!
Incomplete:
If you get to the end of a class and you may need additional time to complete course requirements due to unforeseeable, emergency, or justifiable reasons, you may request that your professor issue you a grade of Incomplete (I) and create a plan to complete the remaining work required.
Limitations:
A professor is not required to provide you with this option if you request it, so it is very important that you communicate with your professor immediately, if you experience challenges.
Students who are provided with an Incomplete (I), have one year to complete missing course requirements.
Excused Withdrawal Information - requires a personal statement for consideration
If for some reason you feel the need to withdrawal from a course because of unforeseen circumstances will not allow you to complete the necessary requirements to pass, please talk with your professor. One option to consider would be an
Excused Withdrawal (EW). An EW will not affect your GPA, your academic progress, your completion ratio, academic probation, or your ability to repeat a course. An EW will not penalize you academically.
Limitations
Please be aware that implications still remain for
Financial Aid,
Veterans and Active Military benefits,
EOPS,
Athletic,
International Student, and other program eligibility requirements based on enrolled units. Therefore, if you participate in any of these programs, it is very important to discuss this with a counselor or director of those programs so that any potential ramifications can be discussed.
If you are not sure if you should select the Pass/No Pass grading option, ask a counselor!
