Incomplete Grades in Canvas
Self Service
Instructors will enter the final grades for the course per the guidelines in Self service. For any
student that will be submitting coursework ten (10) days or more after the official end date of
the class in Self service, a grade of “I” or Incomplete MUST be entered. Self service will
automatically enter a one (1) year expiration date on the Incomplete grade. If the student does not
complete the work, and the faculty does not enter an amended graded in Self service prior to the
expiration date, the Incomplete grade will be changed to a Fail grade.
Canvas
It is recommended that the Instructor add a Gradebook Note indicating that the student will be giving
an Incomplete in the course. Once the Incomplete grade has been entered in Self service, the
automated Canvas enrollments will NOT change the student’s status. The incomplete student will
retain an Active status in Canvas until the Incomplete grade is amended in Self service. Please contact the Distance Education Department to open the class for the student to complete their incomplete.
Providing access to coursework
Instructors will need to provide access for the student to any coursework that still needs to be
completed.
Ensure that all Modules, Pages, Content, and Assignments (Assignments, Quizzes, Discussions) are Published that the student may need to access. Use the Assign To feature in assignments (assignments, quizzes, discussion) to ensure access. Click the + Add button under the Assign section, locate and select the student (1). Enter the new Due Date (2) and Available Until (3) dates. Click the Save button.
Resolving an incomplete
Once a student has completed the coursework, the Instructor will need to change the Incomplete in Self service to a final grade.
If the student completes the coursework and is awarded a final grade within thirty (30) days of the course end date, the student’s access to the course will automatically be removed.
Instructor should remove access to the course for the student. Access the course Settings. Select the checkboxes for Users can only participate in the course between these dates, and if the student should no longer have access to the course, Restrict students from viewing course after end date. Click the Update Course Details button at the bottom to save the changes.