Activity Forms

Here are the most common forms used by clubs and organizations.  Any event sponsored by a Santa Ana College club or organization will need to submit these forms before the activity is approved.  If the correct forms are not submitted, then the event or activity is NOT sanctioned by Santa Ana College.  It is the responsibility of the club or organization to submit the proper forms within a reasonable amount of time (usually two weeks before).

If you are hosting an On-Campus Activity/Event you will need:

Activity Approval/Permit for Use of Facilities Form (Required Attachments: Diagram, Description Summary)
Hold Harmless Agreement Use this form if you will have a guest speaker or performer at your event.
Food Handling Agreement Use this form if you will be serving food of any kind at your event.
Amplified Sound Policy Use this form if your event includes any amplified sound for speakers, bands, choirs, etc.
Policies & Regulations for Dances & Special Events (Reading material for large or special events)
Publicity Regulations (Reading material)

If you are planning an Off-Campus Activity you will need:

Activity Approval/Permit for Use of Facilities Form You must still use this form for any off-campus activities.
Attendance Agreement EVERY participating student must submit one of these forms.
ADULT Excursion/Field Trip Notice and Medical Authorization  Every participating ADULT student (18 or over) must submit one of these forms.
MINOR Excursion/Field Trip Notice and Medical Authorization Every participating MINOR student (18 or under) must submit one of these forms.  Parent's or Guardian's signature is required.
Voluntary Activity Waiver Release and Indemnity Agreement Every student must submit one of these forms if the activity will include a level of physical activity, such as rock climbing, skiing, kayaking, hiking, etc.
Non-District Transportation Notice Every student must submit this form if the District will not be providing transportation to and/or from an off-campus activity.
Student Voluntary Transportation Agreement Every student must submit this form if the student chooses not to utilize the District-provided transportation.
General Release and Waiver of All Claims for Out-of-State Field Trips Every student must submit this form if the activity is outside of California.

If you are planning a Fund Raiser you will need:

Activity Approval/Permit for Use of Facilities Form (Required Attachments:  Description)
Revenue Potential Form
Sales Control Log (As needed)
Check Request
Deposit Slip (you must obtain these from the Office of Student Life, Room U-121)