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Activity-Forms

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Activity Forms

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Le, Hang

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Here are the most common forms used by clubs and organizations.  Any event sponsored by a Santa Ana College club or organization will need to submit these forms before the activity is approved.  If the correct forms are not submitted, then the event or activity is NOT sanctioned by Santa Ana College.  It is the responsibility of the club or organization to submit the proper forms within a reasonable amount of time ( three weeks before the event date).
 

If you are hosting an On-Campus Activity/Event you will need:

Activity Approval/Permit for Use of Facilities Form (Required Attachments: Diagram, Description Summary)
Hold Harmless Agreement Use this form if you will have a guest speaker or performer at your event.
Food Handling Agreement Use this form if you will be serving food of any kind at your event.
Amplified Sound Policy Use this form if your event includes any amplified sound for speakers, bands, choirs, etc.
Policies & Regulations for Dances & Special Events (Reading material for large or special events)
Publicity Regulations (Reading material)
 

If you are planning an Off-Campus Activity you will need:

Activity Approval/Permit for Use of Facilities Form You must also use this form for any and all off-campus activities.
Attendance Agreement EVERY participating student must submit one of these forms.
ADULT Excursion/Field Trip Notice and Medical Authorization  Every participating ADULT student (18 or over) must submit one of these forms.
MINOR Excursion/Field Trip Notice and Medical Authorization Every participating MINOR student (18 or under) must submit one of these forms.  Parent's or Guardian's signature is required.
Waiver, Release and Indemnity Agreement: Assumption of Risk for Participation in Voluntary Activity
Medical Treatment Authorization form:
Every student must submit one of these forms for all off-campus activities. Also, this form must be completed if an activity will include a level of physical activity (obstacle courses, exercise/fitness activities, etc.) .
Non-District Transportation Notice Every student must submit this form if the District will not be providing transportation to and/or from an off-campus activity.
Student Voluntary Transportation Agreement Every student must submit this form if the student chooses not to utilize the District-provided transportation.
General Release and Waiver of All Claims for Out-of-State Field Trips Every student must submit this form if the activity is outside of California.
 

If you are planning a Fund Raiser you will need:

Activity Approval/Permit for Use of Facilities Form (Required Attachments:  Description)
Check Request
Deposit Slip (you must obtain these from the Office of Student Life, Room U-121)
 
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Sample Forms from Student Leadership Retreat (Fall 2013):
 
 
Off-Campus Field Trips/Excursions Form: Sample for Off-Campus Events
 
 
 
 
 
 
 
 
 
 
 
 

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Document ID

HNYXMCCMVK3K-722-2
Content Type: SAC Page
Version: 7.0
Created at 11/28/2011 4:37 PM by Le, Hang
Last modified at 11/22/2013 10:43 AM by Morrow, Linda