Navigate Up
Sign In
Contact Us

Cataloging Procedure for Lost Books

​A “lost book” is a book which was checked-out by a patron and either claimed lost or not returned within 60 days of its due date. The item status of “lost” can be applied by either the system, in the case of a book not returned within 60 days of its original due date, or by the library, in the case of a student claiming to have lost a book.

  1. Cataloging Librarian generates list of lost books at the end of each month during the semester.
  2. Library Technician II, Technical Services searches for the bibliographic record.
    • If there is only one item attached to the bibliographic record, the bibliographic record is suppressed and the additional item status of “cataloging review” is added. Note added indicating “Lost – Suppressed – (Date) – Initials”
    • If there is more than one item attached to the bibliographic record and the items are on separate MFHDs, the MFHD with the lost item attached is suppressed and the additional item status of “cataloging review” is added. Note added “Lost – MFHD Suppressed – (Date) – Initials”
    • If there is more than one item attached to the bibliographic record and the items are on the same MFHD, a new MFHD is created and the lost item is transferred to the new MFHD. The “cataloging review” is added. Note added “Lost – MFHD Suppressed – (Date) – Initials”
  3. When a lost book is returned to the circulation desk, it is checked-in and routed to the Cataloging Department.
    • Library Technician II, Technical Services removes the item status “cataloging review,” deletes note, and un-suppresses the record.